- #Create custom keyboard shortcuts for office 2016 mac install
- #Create custom keyboard shortcuts for office 2016 mac software
- #Create custom keyboard shortcuts for office 2016 mac windows
Note that if you haven’t moved your template directory someplace more convenient, you’ll notice that these files are buried deep in your hard drive. If you’ve designed any custom templates for specific purposes (e.g., creating and editing a client’s newsletter), include these files in your backups, too. In your backup, include Normal.dotm, which is where Word stores shortcuts unless you tell it to use a different repository. Store this path in a file with an obvious name such as “Location of my templates”, or write it down on a Post-it note and stick it on your computer so you won’t lose it. To retain Word’s default choice, navigate upwards through the directory hierarchy, recording the directory path as you go.Mine are stored at the root of the directory for my client files, and are automatically included in my backups. To choose your own template location and make them easier to find, use this dialog box to move to an appropriate part of your hard disk (i.e., one you can remember), and create a new directory with a memorable name such as “Geoff templates”.Word displays a standard file selection dialog box. If you’re part of a workgroup and use shared templates, ask your manager to ensure the “workgroup templates” are also included in the backups. The “user templates” are the ones that store most of your keyboard customizations, automatic text (now called “building blocks”), and macros. MacWord (2011): Word menu > Preferences > Personal settings > File locations.WinWord (20): File > Options > Advanced > General > File locations button.To locate these files, look in the options (WinWord) or preferences (MacWord) dialog boxes: Most of Word’s customizations are stored in its template files. Other search engines may use different syntax.) Word templates (Note that in Google, you must place double quotes on both sides of all words or phrases that must appear in the search results. If you can’t find the files, search the Web with the following search terms in double quotes: your software’s version number, the file type, and other key words such as location that narrow the search, for example, search for “Word 2016” “Normal.dotm” “template location”. I’ll provide the most likely locations for three recent and still commonly used versions of Word.
Note: Microsoft moves files around promiscuously, so locations change.
#Create custom keyboard shortcuts for office 2016 mac windows
For simplicity, I’ll refer to Macintosh versions of Word as MacWord and Windows versions as WinWord version numbers follow in brackets. In this article, I’ll point you in the right directions.
#Create custom keyboard shortcuts for office 2016 mac software
Of course, to do this you need to figure out where these files are located, both for spur-of-the-moment backups and as part of your ongoing backup strategy (i.e., telling your backup software where to look).
#Create custom keyboard shortcuts for office 2016 mac install
Indeed, my standard advice for Word is to make a backup copy of these files before you install Word or begin creating new shortcuts that way, if you mess up your files or Microsoft does it for you, you can quickly restore them. Wouldn’t it be a shame if you somehow lost all that hard work? Yet I frequently hear horror stories from editors who have lost their shortcuts to computer crashes or simple carelessness (overwriting a key file), and reinstalling or upgrading Word can erase the files that store your shortcuts and dictionaries if you’re not vigilant about the installation options. You’ve also probably spent some time adding words to the software’s custom dictionaries, and may even have created specialized dictionaries for certain genres that have their own jargon. You probably even depend on them for getting work done efficiently. If you’re as gung ho as I am, you’ve accumulated a significant collection of these shortcuts. If you’ve used Microsoft Word for any length of time, you’ve probably begun using its key automation features, such as macros and automatic text.
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